نقدا / بنك / بطاقة
Cash / Bank / Card
This is where your money lives. Every account is one of three types — cash, bank or card — and every sale, expense and transfer lands in one of them.
The page shows Total Cash, Total Bank, Total Card and a Combined figure, then each account with its balance and its recent transactions.
Create at least one cash account before you take your first order, so sales have somewhere to go.
The accounts a normal restaurant needs
- Main Cash, a cash account — the counter drawer. Everything paid in notes lands here.
- A bank account in the name of your bank, for transfers and for banking the day's takings.
- A card account named after the machine, so the card takings can be reconciled against the machine's own statement.
- Three accounts is enough for most restaurants. Add more only when there is a real second drawer or a real second bank.
Adding an account
Cash / Bank / Card
Add on an account type asks for an Account Name — Main Cash, HBL, Visa POS — an Opening Balance, and a note.
The opening balance is what is in that account the day you start.
An account can be made inactive rather than deleted, which keeps its history intact.
Recording a transaction
Cash / Bank / Card → New Transaction
New Transaction handles money that is not a sale or an expense. The Transaction Type choices are Cash In (Money Received), Cash Out (Money Paid), Deposit (Cash → Bank), Withdraw (Bank → Cash) and Transfer (Between Accounts).
A transfer asks for a To Account as well.
It needs the Add Transaction button permission.
Transaction History lists everything with filters for a date range, an account and a direction — In, Out or Transfer.
The Transaction Report
Transaction Report
Transaction Report totals a period into Total In, Total Out and Net, then breaks it down By Account and By Type before listing every transaction.
Download PDF prints it on your letterhead, and needs the Export / Print PDF button permission.
Expense categories
Expense Categories
Expense Categories organises what you spend money on, and supports sub-categories — Utilities with Electricity and Gas beneath it.
Build a handful before you start recording expenses. Categories are what make the Expense Report worth reading.
A starting set of categories
- Utilities, with Electricity, Gas and Water beneath it.
- Rent.
- Salaries.
- Repairs & Maintenance.
- Marketing, and Miscellaneous for everything that fits nowhere — but keep that last one small, or the report tells you nothing.
Recording expenses
Expenses
Expenses lists everything you have spent with its Date, Category, Description, payment method, who recorded it and the Amount.
Add Expense takes a Category, a Description, an Amount, a payment method of cash, bank or card, an optional account and a Date.
Saving it takes the money out of the chosen account, so your balances stay true.
The same thing can be done from the till with the POS Add Expense shortcut.
A gas cylinder paid for in cash
- Category: Utilities › Gas.
- Description: "Kitchen gas cylinder — refill".
- Amount: 4,500.
- Paid from cash, against the Main Cash account, dated today.
- Saving it drops the Main Cash balance by 4,500 and puts the entry on the Expense Report under Utilities.
The old Banks screen
Older installations had a separate Banks section. It has been replaced by Cash / Bank / Card and is no longer in the sidebar.
It is kept only so historical data recorded against it is not lost. Use Cash / Bank / Card for everything new.
This chapter describes the software as it is today. Every account gets the same guide inside the product, searchable and printable.