Switching cash sessions on
Settings → Modules
Off to start with. Switch on Settings → Modules → Cash Till Sessions and two links appear under Finance: Cash Till Session and Till Cash Flow.
Use it when you want one cashier to be accountable for one drawer for one shift. Skip it if a single owner works the counter all day.
Opening the till
Cash Till Session
Cash Till Session opens on No Active Session until somebody starts one. Type the Opening Float Amount — the change you are putting in the drawer — add a note if you like, and tap Open Session.
From then on the page shows Session Active with the time it was Opened, the Opening Float, Total Sales, Total Payouts and Expected Cash.
Each cashier has their own session. Opening a second one while yours is open is refused.
Petty cash out of the drawer
Cash Till Session
New Payout records money taken out of the till: an Amount, a Purpose and optionally the Recipient. Record Payout logs it against the session.
Every payout comes off the expected cash, so the drawer still balances at the end.
Money out of the drawer at eight o'clock
- The kitchen runs out of gas and somebody is sent to buy a cylinder.
- New Payout — Amount: 4,500. Purpose: "Kitchen gas cylinder". Recipient: the person who went.
- Record Payout logs it against the session.
- Expected Cash drops by 4,500 straight away, so the drawer still balances when it is counted at midnight.
- A payout that was never recorded is the single most common reason a drawer comes up short.
Closing the till
Cash Till Session
At the end of the shift, count the drawer. Type what you counted into Closing Float (actual cash counted), add a note, and tap Close Session.
The session moves into Session History with its opening float, its closing float and its status, and can be reopened for reading at any time.
A drawer that comes up short
- Opening Float: 2,000.
- Total Sales taken in cash during the shift: 34,000.
- Total Payouts: 1,500 — a gas cylinder.
- Expected Cash: 34,500.
- The cashier counts 34,200 and types that in. The 300 difference is now on the record, with a note, instead of being lost.
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Till Cash Flow
Till Cash Flow is the line-by-line ledger of one session: the Opening Float, the Total Sales, the Payouts, and then Cash Sales, Card Sales and Bank Transfer Sales split out.
Below that is the Transaction Ledger with the time, type, payment method, description and amount of everything that happened, and a Petty Cash Payouts table with each purpose and recipient.
Use the Session dropdown to look back at an earlier one.
This chapter describes the software as it is today. Every account gets the same guide inside the product, searchable and printable.